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Event Sponsorship Proposal

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Prepared for:
[SPONSOR COMPANY]

Prepared by:
[SENDER COMPANY]

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Drag & drop image files orbrowse to upload

Event Sponsorship Proposal

Overview

[Sender Company] is a [specify the type of the company] committed to [mention the mission of the organization]. Our company is hosting an event, [event name], that is directed towards the [briefly describe the event]. We are delighted to invite you to be one of the sponsors of our event.

Since [inception year], we have been hosting similar kinds of events like [event name] to [main purpose of events eg: encouraging young talents]. Not only these events help us in raising funds to continue our activities but also bring so many talented personalities at one stage.

If you agree to sponsor our event, we'd be able to organize this event on a large scale. You'd also gain a lot of benefits in return by sponsoring us. All the benefits on your end will be discussed in detail in the proposal below.

Thank you in advance for your support!

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About Us

For over [number of years], [Sender Company] has grown to become one of [Location]'s [specify the type of company]. Today we continue to help our customers [specify the problem you are solving for your customers]. The purpose of [Sender Company] is not only to provide [specify the products/service offered] but also to [mention the reason for organizing the events].

In the past [number of years], we have [briefly describe your past events].

Our Mission

[A mission is a short description of your company's purpose, goals, and the product/service you offer to help customers.]

Our Vision

[A vision is a short description of what your company would like to achieve in the long-term future].

Our Team

Drag & drop here

[Name]
[Designation]

[Name]
[Designation]

[Name]
[Designation]

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Event

The annual [Name of the Event] is a popular event among the [target audience of the event] and is in its [number of edition] edition. Last year, more than [footfall number] attended the event. But this year, we are expecting around [footfall number] because [explain why].

We have come a long way, but we still need support. Your contribution is needed to help make this event more successful. We cordially extend our proposal towards [Sponsor Company] in order to sponsor our event [Event], the details of which are mentioned as follows.

Event: [Event]
Date of the event: [Date]
Description: [Briefly describe the importance of the event]
Objective: [Event Objective]
Invites: [Attendees], [Guests]
[Add Other Details]

Event Schedule

Activity	Where	When
[Describe the Activity]	[Specify the Place on Site]	[Mention the Time]
[Describe the Activity]	[Specify the Place on Site]	[Mention the Time]

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Sponsorship Benefits 

As we have mentioned earlier, we come with some promised benefits for [Sponsor Company] as well.

Recognition for [Sponsor Company] on all event-related marketing and promotional collateral: invitations, emails, posters, and social media posts.
Sponsor listing on all event signage and in the event program.
Sponsor recognition and link from the event page on [Sennder Company]'s website.
A table for [Number of people] for [Sponsor Company] at the event 
[Number of free passes] free passes for [Sponsor Company] 
Opportunity to market through giveaways and marketing materials for attendees
[Sponsor Company] to get a mention on all media platforms, print media, and social media
Opportunity for stage presence
[Add Benefit]

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Sponsorship Programs

Sponsorship Types	Perks	Price
Silver Sponsors	[Perk 1] [Perk 2] [Perk 3]	(Inclusive of all taxes) $ [0.00]
Gold Sponsors	[Perk 1] [Perk 2] [Perk 3]	(Inclusive of all taxes) $ [0.00]
Platinum Sponsors	[Perk 1] [Perk 2] [Perk 3]	(Inclusive of all taxes) $ [0.00]

Mode of Payment preferred: [Payment Method] 

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Terms and Conditions

The following terms and conditions shall prevail over our association:

Relationship of Parties: Upon the acceptance of this proposal, [Sponsor Company] shall come on board as a Sponser for the event [Event], organised by [Sender Company]. There shall be no other relationship between [Sponsor Company] and [Sender Company] besides that of a Sponsor and Organizer until the completion of the Event. 
Payment: [Sponsor Company] shall make the payment of the Sponsorship amount to [Sender Company] before [Time Period] of the Event Date, in USD through [Payment Mode].
Governing Law: A Sponsorship Contract will be sent in case [Sponsor Company] is on board with [Sender Company], and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of [State].
Use of Titles, logos, and images: The [Sponsor Company] hereby authorizes the [Sender Company] to utilize the [Sponsor Company]’s logo and associated trademarks, approved versions of which [Sponsor Company] must provide to [Sender Company] on time so that appropriate steps for the promotions of the events can be undertaken.
Representative: The [Sponsor Company] [Is Required/Is Not Required] to send a representative to the Event.
Term: The term for the sponsorship will come to an end with the successful completion of the event and the payment. 

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Acceptance and Signature

We happily hope to get you on-board. You can show your consent by signing below.

[Sponsor Company] 
[Sponsor Company Contact Details]

[Sender Company] 
[Sender Company Contact Details]

Signature

Assign signer 1

Name

Assign signer 1

Date

Assign signer 1

Signature

Assign signer 2

Name

Assign signer 2

Date

Assign signer 2

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Revert to us at
Phone: [Sender Company Contact Number]
Email: [Sender Company Email]

Visit us at [Sender Company Website] to know more about [Event].

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THANK YOU

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DISCLAIMER: Revvsales, Inc is not a law firm. The content provided herein is for general information purposes only, and does not constitute legal advice. Revvsales, Inc and its partners make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is for your personal use and solely at your own risk. You agree to fully release and indemnify Revvsales, Inc from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here. 

DISCLAIMER: Revvsales, Inc is not a law firm. The content provided herein is for general information purposes only, and does not constitute legal advice. Revvsales, Inc and its partners make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is for your personal use and solely at your own risk. You agree to fully release and indemnify Revvsales, Inc from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here.

Free Event Sponsorship Proposal Template

Looking for sponsors for your event? Revv’s event sponsorship proposal template helps you close great sponsorship offers effortlessly. You can mention your goals, sponsorship benefits, event overview, and other terms for a winning outcome.

Get started with this template

Agency

Event Sponsorship

Services

What is an Event Sponsorship Proposal?

An Event Sponsorship Proposal, also known as a prospectus is a structured document that summarizes your entire event with details that your prospective sponsors want to know. It contains your event agenda, sponsorship opportunities it offers, along with terms and conditions.

A sponsorship proposal normally acts as a pitch deck — a written sales presentation that sells your event. It also establishes your vision for your potential sponsors’ growth and a solid plan to attain that vision.

Things to do before creating an Event Sponsorship Proposal

Before you get started with the event sponsorship proposal and approach your prospective clients, you need to have a clear understanding of your goals with respect to the event. With the right branding, you can create a positive image of your company and land any client with ease.

We have created an event sponsorship checklist for your reference:

Define your event type: It is essential to have an exact definition of your event, and its purpose. Depending upon the kind of event you are organizing, you can shortlist the right sponsors.
Specify your target audience: Note down to whom your event caters to. It involves different factors like age, gender, profession, hobbies, etc.
Talk about your experience: If you have organized successful events in the past, now is the time to show off. It helps you build a strong case and convince your sponsors to invest in your event.
Highlight your USP: You must always be ready with a couple of unique selling points(USPs) that make your brand stand out from other event organizers. Also, social proof of your company on a public page makes you unbeatable.
Offer partnership takeaways: It's crucial to mention what your potential sponsors would gain by partnering with your organization. For example, you can offer branding opportunities, lead generation, social media exposure, etc. to your sponsor.

Important components of an Event Sponsorship Proposal

Once you are aware of all the basics regarding your event, you are ready to build an event sponsorship proposal. If you have organized events in the past, you are probably hands-on with this part. It has to be a detail-oriented proposal with key elements that will make your sponsorship proposal stand out.

Here are the important elements that should be included in your event sponsorship proposal:

Page 1 - Overview: This section must capture the attention of your sponsor. You can briefly describe your company, event, why you chose them, and your past event organizing experiences.
Page 2 - About Us: Once your sponsor is interested in your company, feed them with important organization-related information. Your company’s mission, vision, the team in charge of the event, etc. are some examples that you can add in this section. This will convey that your company is a complete package and trustworthy.
Page 3 - Event Details: The next section is all about your event-related details. Mention the event date and location, in-depth schedule, performances, catering, the estimated number of attendees, and other details.
Page 4 - Sponsorship Benefits: It is vital to reserve some space in your proposal to talk about what your sponsors will get in return. You can develop sponsorship packages with different sponsorship levels. Each level of sponsorship can include perks like free passes, media exposure, brand recognition in goodies, marketing in banners, etc.
Page 5 - Terms and Conditions: Write legal terms and other conditions related to sponsorship, payment, logo usage, duration of the relationship, etc.
Page 6 - Signatures: It is important to have a signature section in your proposal as a call to action. This will help both parties to sign the sponsorship deal without any delay and make it official.

Benefits of an Event Sponsorship Proposal Template

Organizing an event is not a picnic and finding event sponsors is one of the many tasks you have to do, in a tight timeline. Hence, manually creating sponsorship proposals for all your potential sponsors is a tedious, time-consuming chore. This is where proposal templates come into play.

Here are the benefits of using event sponsorship proposal templates:

Simplifies proposal creation
Captures your sponsor’s attention
Improves clarity and client satisfaction
Boosts efficiency in less time
Reduces workload and saves money

Revv’s Templates to save the day

If your sponsor wants to be involved with your business for a long time, or if you want them to sponsor your next event, delivering flawless event sponsorship proposals is the key. How? Use Revv’s templates to create error-free proposals for multiple sponsors in no time.

Here are Revv’s advanced features that add value to your proposal and make the process smoother:

Rich Editor

You can personalize the sponsorship template according to your event with a simple drag-and-drop action. You can add text, tables, payment buttons, and signature tags to the proposal without any difficulty.

Form Fields

You can reduce repetitive tasks by converting data in your proposal into form fields. With this, you have to fill each unique form field once and every other occurrence of the field in the proposal gets automatically filled. You also have the option to integrate and bring in data from external apps using an excellent data mapping tool — Data Studio.

Collaboration

Revv has a user-friendly collaboration platform that allows you to tag and communicate with your coworkers, along with adding notes and attachments for them. You can also send the proposals for reviews/approvals to your colleagues and ensure that there are no leaks.

eSignatures

Revv provides a completely secure eSign advantage as it complies with the local and global eSignature laws. Revv’s inbuilt eSign feature allows you to send multiple proposals for eSign within the system and not rely on any external apps. In the case of financial sponsorships, you can integrate with payment platforms such as Stripe and add payment facilities for your sponsors in the proposal. Quite cool, isn’t it?

Tracking

Revv sends automated email notifications to you when an action takes place on the proposal. Revv also allows you to track the status of your proposal in real time. You can observe all the actions taken by your sponsor on the proposal like when it was opened, when it was signed, etc.

Look no further, sign up with Revv, and start nailing multiple sponsorships in a trice!

Frequently asked questions

What should a sponsorship proposal include?

A sponsorship proposal includes Company information, Target audience data, Specific contributions, Sponsorship benefits, Past event organizing experience, Social media exposure, Visual elements like images, GIFs, etc., and additional perks.

What are the 10 elements of a successful sponsorship proposal?

The primary ten elements of a sponsorship proposal are Overview, About Us, Mission and Vision, Team Introduction, Event Details, Event Schedule, Sponsorship Benefits, Sponsorship Programs, Terms and Conditions, and Signatures.

How do you ask for sponsorship for an event?

Firstly, be prepared with all the details related to the event, and your company followed by sending our proposal summary to your potential sponsors. Later approach the sponsor using a detailed sponsorship proposal and not connect over a call. Cover all the factors that you bring to the table for your sponsor. Remember to collect feedback and improve your sponsorship proposals for the next sponsor.

How does sponsorship work for events?

Most events rely highly on sponsorships. If you are hosting a high-budget event, then a financial sponsorship would work wherein the sponsor provides cash to the event planner in exchange for promotions. Sometimes sponsors offer to provide goods and services to the attendees to reduce the organizer’s burden.

But if you want to popularize your brand, you can opt for digital advertising in which your event would be promoted through several social media platforms.